Show All Answers

1. Appointments - How do I request an appointment?

Please call 434-970-3860 to request an appointment to visit with a member of the staff.

2. Bid Process - What is the City's bidding process?

The City of Charlottesville’s purchasing process is a combination of centralized/decentralized system, with set thresholds. Learn more on our Bidding Process page.

3. Bidder's List - How do I get my company on the City's bidder list?

Complete the on-line vendor registration process found on this Web site under "Vendor Registration" and select all commodity codes that describe the goods and/or services that your company provides.

4. Bonding Requirements - What are the bonding requirements?

Bonds are normally not required for projects estimated to cost less than $100,000. The Purchasing Agent, however, may require a bond if s/he believes it is in the City’s best interest. Bonds may be issued by an approved surety firm, be in the form of a cashier’s check, or, with the prior approval of the City Attorney, be in the form of an irrevocable letter of credit from an approved financial institution.

5. Contracting Opportunities - How does the City advertise goods and services being bid?

Solicitations are advertised by posting of a written notice on the Procurement "Bids & Proposals" page and may also be advertised in a local paper of general circulation and/or posting in eVA under the Virginia Business Opportunities (VBO).

6. Directions - How do I get to the Procurement Office?

Get directions to the Procurement Office.

7. Licensing Requirements - What are the licensing requirements for the City of Charlottesville and the Commonwealth of Virginia?

The City’s licensing information is available on the Commissioner of the Revenue’s page.

8. Marketing - How do I contact City departments to introduce my company?

The City’s website includes a list of government offices. The Contact List (PDF) for City department contacts includes the contact person’s name, contact information and goods/services most recently purchased. For goods and/or services that are not expected to exceed $100,000 contact the Department Contact Person on this list.

For purchases expected to exceed $100,000, you can contact Procurement’s Central Buyer assigned to the department by emailing Procurement and Risk Management.

9. School Procurement - Does the City issue solicitations on behalf of the Charlottesville City Schools?

No, the Charlottesville City Schools issues their own solicitations through their Finance office.

10. Set-Asides - Does the City offer set-asides or preferences any class of business?

No, in accordance with the Virginia Code, the City is unable to grant preferences or set-asides.

11. Vendor Appeals - How can I obtain a copy of the Vendor Appeal Procedures?

View the City of Charlottesville’s Vendor Appeal Procedures (PDF).