City Council holds Community Matters for up to 16 speakers at the beginning of each meeting. Speakers may sign up in advance of the meeting for 8 of the 16 slots by filling out the Community Matters Request to Speak Form by 9 am on the day of the Council meeting.
Each request that comes in over email, phone, or in-person is given a number. All numbers are submitted to an online random number sequencer that generates random numbers in the range of total sign-ups. (Example: 30 people sign up, and 30 random numbers are generated between 1 and 30.)
The first 8 randomly generated numbers are given speaking spots. The remaining speakers are placed on the wait-list in the randomly generated order. Both the list of eight speakers and the wait-list are published on the City’s website by noon on the day of Council meetings. The Clerk will notify speakers of their status. For the remaining spots, a sign-up sheet will be provided by the Clerk at 6 pm the day of the meeting.